Job Brief

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.

Responsibilities

Human Resources:

• Create, Organize and maintain personnel records and HR Database.
• Update internal databases (e.g. record sick or maternity leave)
• Prepare HR documents, like employment contracts and new hire guides
• Prepare and arrange onboarding process for all new-hire.
• In-charge of Recruitment and Selection process (e.g. Assist to create JDs, background check, advertise job listings, screening resume, shortlisting interviewees and coordinating interviews.)
• Source and interview candidates based on company management requirement
• Revise company policies
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Create regular reports and presentations on HR metrics (e.g. turnover rates)
• Answer employees queries about HR-related issues
• Assist the finance department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Processing Payroll, Social Insurance and Employee Leave Matters.
• Participate in HR projects (e.g. help organize a job fair event)

Administrative:

• Arrange travel accommodations and process expense forms
• Arranging Internal Company Events (e.g. Annual Company Trip)
• Managing Petty Cash, check invoices/receipts/bills  and report to finance director for the making of payments
• Maintaining Office Supplies
• Periodic Stocktaking of Hardware Equipment and report to the director
• Arrange for refreshments for clients when meetings with managers/directors when necessary
• Preparing and liaising with Outsource and Projects team on Outsource Contract and Schedules
• Retrieve supporting documents and make payment request and follow up with finance to ensure payment timely and correctly.
• Other Admin Tasks assigned by the manager/director.