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Join our Infinity Family today! 

Be the next HR & ADMIN EXECUTIVE

We are looking for an HR & Admin Executive to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.

Job Brief

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

 

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.

 

Responsibilities

 

Human Resources:

  • Create, Organize and maintain personnel records and HR Database.
  • Update internal databases (e.g. record sick or maternity leave)
  • Prepare HR documents, like employment contracts and new hire guides
  • Prepare and arrange onboarding process for all new-hire.
  • In-charge of Recruitment and Selection process (e.g. Assist to create JDs, background check, advertise job listings, screening resume, shortlisting interviewees and coordinating interviews.)
  • Source and interview candidates based on company management requirement
  • Revise company policies
  • Liaise with external partners, like insurance vendors, and ensure legal compliance
  • Create regular reports and presentations on HR metrics (e.g. turnover rates)
  • Answer employees queries about HR-related issues
  • Assist the finance department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
  • Processing Payroll, Social Insurance and Employee Leave Matters.
  • Participate in HR projects (e.g. help organize a job fair event)

 

Administrative:

  • Arrange travel accommodations and process expense forms
  • Arranging Internal Company Events (e.g. Annual Company Trip)
  • Managing Petty Cash, check invoices/receipts/bills  and report to finance director for the making of payments
  • Maintaining Office Supplies
  • Periodic Stocktaking of Hardware Equipment and report to the director
  • Arrange for refreshments for clients when meetings with managers/directors when necessary
  • Preparing and liaising with Outsource and Projects team on Outsource Contract and Schedules
  • Retrieve supporting documents and make payment request and follow up with finance to ensure payment timely and correctly.
  • Other Admin Tasks assigned by the manager/director.

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    Qualifications

    • Diploma/Degree in relevant scope of work, Accounting is a plus
    • Proficient and Knowledgeable with local labor law and processes
    • Proficient in Microsoft Word, Excel, Powerpoint and etc.
    • English Written, Speaking and Reading required*

     

    Job Benefits

    • Laptop/Workstation to be provided.
    • Open culture agency, get to discuss/learn from experienced members, CEO, Directors and Managers. 
    • Annual Review and 13th Month Bonus (Based on KPIs and Company Performance)
    • Yearly Company Trip and Team-Bonding Activities
    • Full labor insurance (social, health, unemployed)
    • Annual leave 12 days
    • Snacks Bar 
    • Happy hours, team activities and awesome “makan sessions”
    • Young but professional working team – #AgencyLife
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        YOUR NAME (REQUIRED)
        YOUR EMAIL (REQUIRED)
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        YOUR MESSAGE
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        Wondering where we are located?

        This is where we chill and do awesome work.

        Our Headquarter

        SINGAPORE

        Address

        10 Bukit Batok Crescent,

        The Spire, #05-05,

        Singapore 658079

        Contacts

        sales@infinitycore.sg

        marketing@infinitycore.sg

        finance@infinitycore.sg

        careers@infinitycore.sg

        Our Branch Office

        VIETNAM, HO CHI MINH CITY

        Address

        1472 Vo Van Kiet, 

        #03-08/#03-09, 

        Ward 3, District 6, 

        Ho Chi Minh City, Vietnam

        Address (Factory)

        Lô B32A-B40 Đường số 11

        KCN Lê Minh Xuân,

        Huyện Bình Chánh,

        TP. Hồ Chí Minh

        Contacts

        van.trinh@infinitystudios.vn

        sales@infinitystudios.vn

        Our Representative Office

        CHINA, SHANGHAI

        Address

        Unit 410,

        No 276, Ningbo Road,

        Huangpu District,

        Shanghai

        上海市黄浦区宁波路

        276号410室

        Working Hours

        10am – 7pm (Monday to Friday)

        10am – 2pm (Saturday)

        Closed on Sun & Public Holidays

        China, SUZHOU

        Address (Factory)

        No 23 Xingnan Road,
        Wuzhong District,Jiangsu

        江苏省苏州市吴中区兴南路23号

        Working Hours

        10am – 7pm (Monday to Friday)

        10am – 2pm (Saturday)

        Closed on Sun & Public Holidays

        Our Representative Office

        Malaysia, Johor

        Address

        No.6,

        Jalan Kencana Emas 2/3,

        Kawasan Perindustrian Tebrau,

        81100 Johor Bahru,

        Johor, Malaysia

        Working Hours

        10am – 7pm (Monday to Friday)

        10am – 2pm (Saturday)

        Closed on Sun & Public Holidays